How we use your information

What we collect

• Your name, title, contact details, organisation and country.
• A photograph, used on your badge and at the registration desk.
• Passport details and a copy of the passport photo page, used only for invitation and visa support letters and for hotel registration where Egyptian law requires it.
• Your bookings and the bank-transfer receipt you upload.
• Badge scans during the congress, used for attendance and catering numbers.

Who can see it

Only the WONCA EMR 2026 secretariat. Your passport data and receipt are never shown to other delegates. We share the minimum necessary with the official hotel for a room you book, with the travel agency for a transfer or tour you book, and with the Egyptian authorities where a visa letter requires it. We never sell your data or use it for unrelated marketing.

How long we keep it

We keep your registration profile, including passport details, so that you can register for our future congresses without entering everything again. Payment records are kept for seven years to meet accounting obligations. You may ask us to correct or delete your details, including your passport copy, at any time and we will do so.

Contact

Write to info@woncaemr2026.org or woncaemr2026@gmail.com for any question about your data, or to ask for a copy, a correction or deletion.